Join us at Seven Springs Resort as we come back together in-person for the first time in 4 YEARS!

Why be an exhibitor at our conference?

An exhibit booth at PHSA's Annual Spring Conference provides you with a unique opportunity to gain visibility and marketing exposure. You will have the opportunity to interact with Pennsylvania's Head Start professionals, parents, and community members. You can also attend workshops to gain a better understanding of your target market and their needs. 

Exhibitor Details

Dates: March 29-30, 2023
Cost: $340
This includes the following:

  • Banquet table with linen
  • Two Chairs
  • Power strip for electricity
  • Breakfast, lunch, and snacks throughout the two days

Add ons:

  • Additional staff meals/snacks - $90/person
  • Additional table to double your space - $58

Your exhibit space will be held in a 4,314 sq ft area on the second floor of the venue, the same floor that the sessions will be held. 

Exhibitor Hall Hours

Over the course of the two days, attendees will be able to stop by your booth during breakfast and lunch as well as in-between sessions. Day one begins with breakfast at 7:00am and concludes with the last session ending at 5:00pm. During the second day, breakfast will again begin at 7:00am, and the last session will wrap up by 3:45pm. There is also a dedicated time block set on day two for attendees to visit the exhibitors from 10:00am-10:30am. 


To gain more attention to your products and/or services, we encourage you to contribute to our daily prize giveaways. Names will be drawn on the second day during the Awards Luncheon. 

Registration is now closed. 



Detailed information about accommodations at Seven Springs:


To make reservations: 

  • Call Seven Springs directly at 855-332-1601 and follow the prompts for Seven Springs Resort.
  • Give the reservationist the code B7SPSC23


If special circumstances need to be made for incidental charges or if you have any issues when making reservations, please call Kimberli Waugh, our Group Reservations Coordinator at 844-457-7625, Opt #1, #6. (This is her direct line but please be sure to follow the correct prompts, she is currently working in a different location than Seven Springs.) Kimberli can also be reached at [email protected]

Seven Springs will charge the credit card provided a one-night fee for each room when a reservation is made. This card will then be charged the full amount for the entire booking 7 days prior to check-in. No cancellation or refund will be given at this time. All deposits are non-refundable.  Seven Springs will hold everyone to the 7-day paid in full policy. There is no need to have the same card to present at the hotel at check-in. This is only for guests wanting to prove tax exempt status.  

All programs should make reservations for their entire team all at once. 

At check-in, guests will be asked for a credit card to be held for incidentals only (a one-time $25 charge per room/ per entire stay.) This card does not have to be the same card used previously. If one card will be used for all incidentals, please make sure to tell the reservationist that this same card will be used for incidentals for ALL rooms and provide them with all the guest’s names. Once that card has been marked by the front desk, anyone who has a room with that card for incidentals would then be able to charge back to the room. It is the responsibility of the card holder to set boundaries for incidental use.

Seven Springs is Now a Cashless Resort.

What does Cashless Resort mean?

  • Only credit cards and debit cards are able to be used throughout the resort.
  • All restaurants, shops, activities, and vending machines ONLY ACCEPT CREDIT & DEBIT CARDS.
  • Both Seven Springs and Vail Resort Gift Cards are accepted.

If you have any questions with any of the information above, please contact our designated Group Reservation Coordinator, Kimberlie Waugh at [email protected]To reach Kimberlie by phone, please call 844-457-7625, select option #1, then option #6. 


Exhibitor Shipping Information